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Capital and Noncapital Asset Tag Changes

Non-RFID Asset Tags

CAPITAL ASSETS – cost of $5,000 or greater

Current Red Capital Asset Tag (non-RFID)

Will continue to be used until your department migrates to the RFTrack inventory system. 

NONCAPITAL ASSETS – cost of $3,000 to $4,999 and computer equipment regardless of cost, maintain at the department level.
Policy 3-041 requires tracking of all noncapital, university-owned computers, laptops, tablets and cell phones of any value that may contain personally identifiable information (PII). These noncapital, computer related assets that are inventoried and tagged in systems such as UIT’s ServiceNow, Fishbowl, etc., will not need a separate Property Department black barcode tag or yellow RFID tag. 

Departments whose IT assets are not tracked and inventoried in systems such as UIT’s ServiceNow can use RFTrack for these assets using the black barcode tags or yellow RFID tags provided by Property Accounting. 

Black barcode tags can also be used for tracking other equipment less than $3,000, at the discretion of the departments, but not required by policy. 

Noncapital Asset Tag

Black Barcode Tag (non-RFID) 1.25” x .5” 

New Capital and Noncapital Asset Tracking Software and RFID Asset Tags


RFTrack and RFID tags will help automate your physical fixed asset inventories, locate missing equipment and track location movement. The tags include a chip and 2D barcode that can be read using an RFID scanner to help decrease the amount of time your physical inventory will take.

In order to improve the ability and distance of the scanner to read the asset in RFTrack, there are two different types of RFID tags for metal and non-metal type surfaces.

For questions regarding the red capital equipment tags, please call Pamela Day at 801-585-6969. For questions regarding the yellow noncapital asset RFID tags, please call Paula Monaco 801-581-8673. For other general questions, please call Robin Love at 801-581-3973 or Mark Hamilton at 801-213-1401.

The CAPITAL ASSETS, $5,000 or greater, will continue to use the red tag format as follows:
The NONCAPITAL ASSETS, $3,000-$4,999, will use a yellow tag format as follows for the mandatory assets to inventory.

The Property Accounting Office can also help you determine the placement of these tags on your assets so that the scanner can read them more easily.

For questions regarding the red capital equipment tags please call Pamela Day at 801-585-6969. For questions regarding the yellow noncapital asset RFID tags please call Paula Monaco 801-581-8673. For other general questions please call Robin Love at 801-581-3973 or Mark Hamilton at 801-213-1401.

Asset Tag Order Form

Any questions? Contact Paula Monaco 801‐581‐8673

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Asset Tag Order Form
Name
Name
First Name
Last Name
Campus Mail Address
Campus Mail Address
City
State/Province
Zip/Postal
Country

Asset Tag Order

Please list how many of each tag type you need.
Used for any non‐capital equipment (required to track by policy or not). Tags are inexpensive and flat. Please keep extra on hand.
Typically issued by Property Accounting when assets are added. You may need additional tags to replace older or missing tags. You must update the asset/equipment in RFTrack if you put a new red tag on.
Can be used to track assets over $3000‐$4999. Only use if you scan your noncapital inventory as they are much more expensive than the non‐RFID tags.