Thank You!
Thank you for submitting your invoice(s) to Accounts Payable!
Regular invoices will be processed in the order they are received. Accounts Payable reserves up to 10 business days to process, although processing is typically much quicker. Expedited invoices will be processed according to the selected handling code.
Due to banking deadlines, same-day invoices submitted after 11:00 a.m. may not be processed until the following day. Timelines do not begin until complete and accurate documentation has been provided. Departmental approvals must be completed in a timely manner in order to meet deadlines.
To facilitate processing:
- Submit exactly one invoice per file.
- Submit invoices as PDFs. Other formats are supported, but PDF is typically the most effective.
- Ensure that each invoice includes a valid PO number, clearly noted on the invoice itself.
- Ensure that the PO referenced has sufficient funds to support all submitted invoices.
- Ensure that all documents submitted are final/formal invoices. The following are not invoices and will be discarded. Contact your buyer in Purchasing if you need to request a prepayment.
- Pro Forma Invoices
- Quotes
- Statements
- Order Confirmations
- Acknowledgements
Please note that payment processing timelines and payment terms are distinct concepts. Payment terms typically provide enough time for processing. Most payment terms are Net 30. PeopleSoft will release payments just prior to the invoice due date, as determined by the payment terms. Any invoices submitted after the due date will generate a payment the following business day after processing.
If you have questions, contact Director of Travel & Payment Services Perry Hull at perry.hull@admin.utah.edu.