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Capital and Noncapital Asset Tag Changes

Non-RFID Asset Tags

CAPITAL ASSETS – cost of $5,000 or greater

Current Red Capital Asset Tag (non-RFID)

Will continue to be used until your department migrates to the RFTrack inventory system. 

NONCAPITAL ASSETS – cost of $3,000 to $4,999 and computer equipment regardless of cost, maintain at the department level.
Policy 3-041 requires tracking of all noncapital, university-owned computers, laptops, tablets and cell phones of any value that may contain personally identifiable information (PII). These noncapital, computer related assets that are inventoried and tagged in systems such as UIT’s ServiceNow, Fishbowl, etc., will not need a separate Property Department black barcode tag or yellow RFID tag. 

Departments whose IT assets are not tracked and inventoried in systems such as UIT’s ServiceNow can use RFTrack for these assets using the black barcode tags or yellow RFID tags provided by Property Accounting. 

Black barcode tags can also be used for tracking other equipment less than $3,000, at the discretion of the departments, but not required by policy. 

Noncapital Asset Tag

Black Barcode Tag (non-RFID) 1.25” x .5” 

New Capital and Noncapital Asset Tracking Software and RFID Asset Tags


RFTrack and RFID tags will help automate your physical fixed asset inventories, locate missing equipment and track location movement. The tags include a chip and 2D barcode that can be read using an RFID scanner to help decrease the amount of time your physical inventory will take.

In order to improve the ability and distance of the scanner to read the asset in RFTrack, there are two different types of RFID tags for metal and non-metal type surfaces.

For questions regarding the red capital equipment tags, please call Pamela Day at 801-585-6969. For questions regarding the yellow noncapital asset RFID tags, please call Paula Monaco 801-581-8673. For other general questions, please call Robin Love at 801-581-3973 or Mark Hamilton at 801-213-1401.

The CAPITAL ASSETS, $5,000 or greater, will continue to use the red tag format as follows:
The NONCAPITAL ASSETS, $3,000-$4,999, will use a yellow tag format as follows for the mandatory assets to inventory.

The Property Accounting Office can also help you determine the placement of these tags on your assets so that the scanner can read them more easily.

For questions regarding the red capital equipment tags please call Pamela Day at 801-585-6969. For questions regarding the yellow noncapital asset RFID tags please call Paula Monaco 801-581-8673. For other general questions please call Robin Love at 801-581-3973 or Mark Hamilton at 801-213-1401.