The information below can be used to determine the source of the journal entry and who to contact
Journal ID Reference TableParameters
Type
Journal ID
Line Reference
Line Description
Source
Campus Orders
Campus Order No. – COnnnnnnnn
Blank
Various
CO
Departmental Deposits
DDnnnnnnnn
Department Deposit No. – DRnnnnnnn
Various
DD
Journal Entry – Manual
nnnnnnnnnn
Jnnnnnn
Various
GA/HOSP
Cost Transfers
nnnnnnnnnn
Jnnnnnn
Cost Transfer No. – CTnnnnnnnn
GA
Limited Purchase Checks
APnnnnnnnn
Voucher No.
Limited Purchase Check No. & Name
AP
Limited Purchase Orders
APnnnnnnnn
Voucher No.
Limited Purchase Order No. & Name
AP
Payment Requests
APnnnnnnnn
Voucher No.
Payment Request No. & Name
AP
Purchasing Card Charges
SE050nnnnn
PC
Purchase Orders
APnnnnnnnn
Voucher No.
Purchase Order No. & Name
AP
Traineeships
APnnnnnnnn
Voucher No.
Traineeship No. and Name – SFnnnnnnnn
AP
Travel
SE017nnnnn to SE029nnnnn
Travel No. nnnnnn
Travel No. nnnnnn
TRV
Travel
APnnnnnnnn
Voucher No.
Travel No. nnnnnn
AP= Reimbursement
Reference
Key
SE – Electronic Interface – University
SH – Electronic Interface – Hospital
SM – Manual Data Entry of Standard Monthly Journal
SN – Electronic Interface – UNI
a – Alpha Value
d – Day
m – Month
n – Numeric Value y – Year
Source – Refer to Journal Source Table for Description
ID (10-digit max)
Source
Description
Department
Name
Phone Number
nnnnnnnnnn
Multi
Handwritten Journals
Campus Departments
Runar Boman
587-9969
APnnnnnnnn
AP
Accounts Payable Vouchers (Non-Hospital)
Accounts Payable
Perry Hull
587-6280
APCLnnnnnn
AP
Accounts Payable Vouchers Cancellation
Accounts Payable
Perry Hull
587-6280
APCNnnnnnn
AP
Accounts Payable Check Voiding
Accounts Payable
Perry Hull
587-6280
ARMTnnnnnn
GCA
Grants & Contracts – AR Maintenance
Grants & Contracts Accounting
Robert Allen
581-5635
ARPYnnnnnn
GCA
Grants & Contracts – AR Deposits
Grants & Contracts Accounting
Robert Allen
581-5635
BCnnnn
BUD
Budget Changes
Budget Office
Robert Allen
581-6455
BInnnnnnnn
GCA
Grants & Contracts – Agency Billing
Grants & Contracts Accounting
Robert Allen
581-5635
CASH000001
ALO
Cash Allocation (Monthly)
Financial Reporting & Accounting
Runar Boman
587-9969
DDmmddyynn
DD
Departmental Deposits
Income Accounting & Student Loans
Teresa Draper
581-7344
EJnnnnnnnn
EJD
Electronic Journal (e-Journal Web Application)
Campus Departments
Runar Boman
EJnnnnnnnn
EJG
Electronic Journal (e-Journal Web Application)
Financial Reporting & Accounting
Runar Boman
587-9969
EJnnnnnnnn
EJH
Electronic Journal (e-Journal Web Application)
University Hospital
John Alger
587-6667
EJnnnnnnnn
ENJ
Electronic Journal (e-Journal Web Application)
Grants and Contracts Accounting
Robert Allen
581-5635
ENnnnnnnnn
ENJ
Encumbrance Journals – Manual
Financial Reporting & Accounting
Robert Allen
587-9969
FAENnnnnnn
ALO
Facilities & Administration Encumbrance
Grants and Contracts Accounting
Robert Allen
581-5635
FAEXnnnnnn
ALO
Facilities & Administration Expense
Grants and Contracts Accounting
Robert Allen
581-5635
GMDRnnnnnn
GCA
Grants & Contracts – Deferred Revenue
Grants and Contracts Accounting
Robert Allen
581-5635
GMFAnnnnnn
GCA
Grants & Contracts – F & A Expense
Grants and Contracts Accounting
Robert Allen
581-5635
GMRVnnnnnn
GCA
Grants & Contracts – Revenue Recognition
Grants and Contracts Accounting
Robert Allen
581-5635
PRCLnnnnnn
PAY
Payroll Encumbrance
HR – Payroll Office
—
581-7873
SE000nnnnn
GA
Miscellaneous
Financial Reporting & Accounting
Runar Boman
587-9969
SE001Annnn
PAY
Payroll Distribution Actual Expense
HR – Payroll Office
—
581-7873
SE001Bnnnn
PAY
Payroll Distribution Budget Adjustment
HR – Payroll Office
—
581-7873
SE001Cnnnn
PAY
Employee Benefit Funding
HR – Payroll Office
—
581-7873
SE002EXPnn
BUD
New Year Expense Budget (Original)
Budget Office
Sandy Hughes
581-6455
SE002REVnn
BUD
New Year Revenue Budget (Original)
Budget Office
Kirsten Dorius/Joshua Tews
581-6455
SE007nnnnn
DEV
Donations – Payroll Deduction
Development Office
Kirsten Dorius/Joshua Tews
581-6825/585-0752
SE008nnnnn
DEV
Gift Receipts
Development Office
Kirsten Dorius/Joshua Tews
581-6825/585-0752
SE013nnnnn
IA
Cashier Window
Income Accounting & Student Loans
Teresa Draper
581-7344
SE014nnnnn
IA
U Market
Income Accounting & Student Loans
Sherrie Johnson
581-5764
SE015mmddn
IA
Credit Card Payments
Income Accounting & Student Loans
Sherrie Johnson
581-5764
SE017nnnnn
TRV
Group International Audit Fee
Travel & Reimbursement Service
Kevin Ballard
581-7298
SE018nnnnn
TRV
Group Domestic Audit Fee
Travel & Reimbursement Service
Kevin Ballard
581-7298
SE019nnnnn
TRV
Group In-State Audit Fee
Travel & Reimbursement Service
Kevin Ballard
581-7298
SE020nnnnn
TRV
Air Fare – Diners
Travel & Reimbursement Service
Kevin Ballard
581-7298
SE021nnnnn
TRV
Domestic Audit Fee
Travel & Reimbursement Service
Kevin Ballard
581-7298
SE022nnnnn
TRV
Clawson Fees
Travel & Reimbursement Service
Kevin Ballard
581-7298
SE023nnnnn
TRV
State Contract at State Travel Office
Travel & Reimbursement Service
Kevin Ballard
581-7298
SE024nnnnn
TRV
State Contract at U of U Travel Office
Travel & Reimbursement Service
Kevin Ballard
581-7298
SE025nnnnn
TRV
International Audit Fees
Travel & Reimbursement Service
Kevin Ballard
581-7298
SE027nnnnn
TRV
Utah Driving Audit Fees
Travel & Reimbursement Service
Kevin Ballard
581-7298
SE028nnnnn
TRV
International Agency Fees
Travel & Reimbursement Service
Kevin Ballard
581-7298
SE029nnnnn
TRV
Group Agency Fees
Travel & Reimbursement Service
Kevin Ballard
581-7298
SE031nnnnn
HPB
School of Medicine Medical Services (EPIC)
UUHC-ITS
Brenda Densley
587-6119
SE035nnnnn
DJE
Misc. Department
Financial Reporting & Accounting
Runar Boman
587-9969
SE041nnnnn
MC
SOM Purchasing Card Reallocation
SOM – Dean’s Office
Brenda Smith
581-0944
SE042nnnnn
MC
Medical Research Recharge Center
V.P. Health Science
Brenda Smith
583-2927
SE043nnnnn
MC
Eccles Library Billing
Eccles Library
Michelle Foulger
587-9245
SE044nnnnn
MC
UHC and HCI Clinical Research
University Medical Billing
Randy Black
587-6130
SE045nnnnn
MC
SOM Purchasing Card Reallocation
SOM – Dean’s Office
Parker Dougherty
585-3095
SE046nnnnn
HCI
HCI Purchasing Card Reallocation
Huntsman Cancer Institute
Parker Dougherty
646-4147
SE047mmddn
MPP
MPP Deposits
SOM – Dean’s Office
Cynthia Best
581-7443
SE048mmddn
MPP
MPP Checks
SOM – Dean’s Office
Cynthia Best
581-7443
SE050nnnnn
PC
Purchasing Card Charges
Purchasing
Matt Timpson
587-6280
SE052nnnnn
TEL
Telecommunication Charges
Office of Information Technology
Matt Timpson
585-0470
SE054nnnnn
MB
Postage Due Charges
Central Mailing
Gayla Van Oudheusden
585-9288
SE055nnnnn
MB
Pre-Sort Charges
Central Mailing
Gayla Van Oudheusden
585-9288
SE056nnnnn
MB
Bulk Mail Charges
Central Mailing
Gayla Van Oudheusden
585-9288
SE057nnnnn
MB
Federal Express Charges
Central Mailing
Gayla Van Oudheusden
585-9288
SE058nnnnn
SR
Stores & Receiving Charges
Stores and Receiving
Janet Alford
581-5211
SE060nnnnn
ID
UCARD Billings
ID Office
Bryon Buchmiller
585-1431
SE062nnnnn
CHM
Chemistry Stockroom
Chemistry
Joshua Nutter
581-5467
SE063nnnnn
CHM
Gauss Haus NMR Billing
Chemistry
Joshua Nutter
581-5467
SE064nnnnn
IM
Endowment Pool Income Distribution
Investment & Endowment Accounting
Dave Sargent
581-4113
SE065mmyyn
IM
Cash Income Distribution
Investment Manager
Mel Smith
581-5992
SE067nnnnn
RL
Housing & Residential Education Billing
Housing & Residential Education
Gayla Van Oudheusden
587-0854
SE068nnnnn
PRT
Printing Services Billing
Publication & Printing Services
Gayla Van Oudheusden
585-9288
SE069nnnnn
ANI
Animal Usage Billing
Animal Resource Center
Sholeh Javdan
581-4669
SE070nnnnn
IA
Bank Card Discounts – General
Income Accounting & Student Loans
Teresa Draper
581-7344
SE071nnnnn
IA
Bank Card Discounts – Tuition
Income Accounting & Student Loans
Nevelina Slavoff
581-7344
SE072nnnnn
IA
Student Financials – Accounting Feed
Income Accounting & Student Loans
Nevelina Slavoff
581-8786
SE075nnnnn
CDJ
COE – Utah Nanofab
College of Engineering
Amy Lash
587-0676
SE080nnnnn
PLT
Facilities Management Work Order Billing
Facilities Support
Cori Kennedy
587-0839
SE081nnnnn
MTP
Fleet Services – Monthly Vehicle Leases
Fleet Services
Dave Rees
581-8155
SE082nnnnn
MTP
Fleet Services – Maintenance Charges
Fleet Services
Dave Rees
581-8155
SE083nnnnn
MTP
Fleet Services – Daily Vehicle Rental
Fleet Services
Dave Rees
581-8155
SE084nnnnn
MTP
Fleet Services – Fuel Charges
Fleet Services
Dave Rees
581-8155
SE089nnnnn
HCI
Tumor Metrics
Huntsman Cancer Institute
Lora Brown
213-6298
SE090nnnnn
HCI
High-Throughput Genomics SRC
Huntsman Cancer Institute
Lora Brown
213-6298
SE091nnnnn
HCI
Utah Population Database Core Facility Billing
Huntsman Cancer Institute
Lora Brown
213-6298
SE092nnnnn
HCI
Bioinformatics Core Facility Billing
Huntsman Cancer Institute
Lora Brown
213-6298
SE093nnnnn
HCI
Preclinical Research Resource SRC
Huntsman Cancer Institute
Lora Brown
213-6298
SE094nnnnn
HCI
Biorepository SRC
Huntsman Cancer Institute
Lora Brown
213-6298
SE095nnnnn
HCI
PET Imaging Core Facility
Huntsman Cancer Institute
Lora Brown
213-6298
SE096nnnnn
HCI
PET Radiochemistry Core Facility
Huntsman Cancer Institute
Lora Brown
213-6298
SE097nnnnn
UCS
Commuter Services – Special Events
Commuter Services
Lora Brown
585-5715
SE098nnnnn
HCI
Molecular Diagnostics SRC
Huntsman Cancer Institute
Lora Brown
213-6298
SE099nnnnn
USA
UShop Allocation
Accounts Payable
Perry Hull
587-6280
SHnnnnnnnn
HOS
University Hospitals & Clinics
University Hospital
John Alger
587-6667
SH01170002
HPB
U of U Hospital Medical Services (EPIC)
UUHC-ITS
Lillian Mills
587-6667
SM015nnnnn
GA
Wells Fargo
Income Accounting & Student Loans
Lillian Mills
581-7344
SM016nnnnn
GA
Bank Coin Order
Income Accounting & Student Loans
Lillian Mills
581-7344
SM017nnnnn
GA
Bank Reconciliation Entries
Financial Reporting & Accounting
Runar Boman
587-9969
SM018mmddn
IAM
Bank Debit/Credit Memos & Tuition
Income Accounting & Student Loans
Lillian Mills
581-7344
SM020nnnnn
GA
Dishonored Checks
Income Accounting & Student Loans
Lillian Mills
581-7344
SM027nnnnn
GA
Monthly Banking
Investment Manager
Mel Smith
581-5992
SM030nnnnn
GRJ
Recurring Journal Entry
Financial Reporting & Accounting
Shasta Way
581-7296
SM040nnnnn
GA
Loan Reconciliation
Financial Reporting & Accounting
Lillian Lambert
581-7296
SM041nnnnn
GA
Loan Payroll Deductions
Student Loan Service Center
Lillian Lambert
581-5546
SM060nnnnn
GA
Physical Plant Charges
Plant Operations
Rochelle Randazzo
581-5743
Vnnnnnnnnn
AP
Accounts Payable Vouchers (Hospital)
Accounts Payable
Perry Hull
587-6755
SNnnnnmmyy
UNI
Huntsman Mental Health Institute
Huntsman Mental Health Institute
Danyal Taghipour
587-0817
VPnnnnnnnn
AP
Accounts Payable Payments (Checks)
Accounts Payable
Perry Hull
587-6280